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- Introduction
Prescott College embraces a broad mission statement which
provides the framework for the library’s Collection
Development Policy. It is the mission of the College to
educate students of diverse ages and backgrounds to understand,
thrive in, and enhance our world community and environment.
In order to accomplish this mission, programs in the areas
of Environmental Studies, Adventure Education, Arts and
Letters, Integrative Studies, and Education are offered
to meet the needs of both traditional and non-traditional
aged students.
The community served by the Prescott College Library includes
approximately 500 resident undergraduate students, 300 limited
residency undergraduate and 200 limited residency master’s
degree students. There are approximately seventy faculty
members, seventy staff, various alumni, and community members
from the greater Prescott city area.
The curriculum is paradoxically broad and narrow. The Resident
Degree program is focused on the five areas listed above.
The Adult Degree and Master’s Programs offer a broad
range of possible study areas via mentoring and independent
studies. The strongest subject areas overall are: adventure
education, education, environmental studies, psychology,
art, photography, counseling, psychotherapy, agriculture,
religion and general literature. In addition there are a
variety of special programs involving travel abroad, initiatives
such as the NASA project, and unique circumstances based
on the College’s philosophy stressing experiential
learning and field studies.
It is the expectation of the faculty that all students graduate
with college-level skills of written communication and essential
mathematics, strong critical-thinking and problem-solving
skills, self-direction in learning, sensitivity to one’s
own and other cultures, and a commitment to responsible
participation in the natural environment and human community.
In the past Prescott College’s library has been perceived
as less than adequate to meet these learning needs. However,
in the last three years the College has made great strides
in developing a budget to increase the size of the collection,
in building a new space to house the collection, and increasing
the number of staff to provide service seven days a week,
daytime and evening, with extensive technical support.
It is important to note that Prescott College Library is
part of a library consortium that includes public, academic,
school, museum, and special libraries. Members of this county
consortium share a common online catalog, participate in
joint management decisions, maintain a courier delivery
system, and develop joint training programs. It is a culture
of sharing. We have agreed to plan and develop our library
collections without duplicating holdings wherever it seems
reasonable.
Prescott College’s Collection Development Policy is
a holistic document intended to be an umbrella guide in
the selection of materials added to our library, whether
by purchase or through gifts, and to be used as a planning
tool in the allocation of College funds. It is a source
of information for those outside the Prescott College community
on the strengths of our collection and our collecting interests.
It thereby assists in resource sharing and cooperative collection
development with other libraries. All of these aspects of
collection development contribute to the quality of the
collection we manage and the resources we make available
through access and/or ownership. Collection development,
while primarily the responsibility of the librarians, includes
the following people directly or indirectly: faculty, staff,
students, administrators, alumni, publishers, and evaluators
(reviewers, editors, contributors to standard source guides,
etc.) A collection development policy is an integral aspect
of library operations and guides decision making and planning
in the short and long terms.
Prescott College Library supports the American Library Association
Bill of Rights, Intellectual Freedom Statement, and Freedom
to Read Statement (See Appendix). The library acquires materials
that represent differing opinions and collects without censorship
in regard to controversial issues. We strive to comply with
the Americans With Disabilities Act of 1990 within our budgetary
means.
- Overview of The Collection
The primary subject areas collected are those that serve
to support the instruction, research and public service
activities of the College. Most materials are organized
by Library of Congress Classification. Ultimate responsibility
for the development and maintenance of the library collection
rests with the Library Director, with faculty, students
and staff encouraged to recommend appropriate materials
for purchase. All collection decisions are subject to the
constraints of the library's budget, and follow the guidelines
outlined in the Collection Development Policy.
The following formats are collected:
- Books, monographs
Acquired with first priority given in support of the
curriculum. Paperbacks are acquired when hard copies
are unavailable or of a cost as to make the purchase
of a paperback copy justified. Consideration is given
to expected use, lasting value, and content. Sets are
acquired by the library in support of the curriculum
based on availability of funds and in comparison to
the individual holdings already in the library. Technical
manuals are acquired on a highly selective basis with
consideration to use, timeliness, and maintenance.
- Serials
Acquired with first priority given in support of the
major areas of the college curriculum. Indexed serials
are given the highest priority. Both print and electronic
formats are included.
- Newspapers
Acquired on a highly selective basis. The goal is to
include major U.S. newspapers representing regions of
the country, state and local newspapers. English language
newspapers are given priority.
- Textbooks
The library acquires textbooks for the elementary and
secondary school education collection. Other textbooks
are not acquired routinely unless considered as definitive
sources in the subject area. Exceptions are considered
at the request of a faculty member, or when the publication
is of a significant nature.
- Dissertations, Theses
The library acquires copies of dissertations and theses
completed at the College. Others are selected and acquired
with strong recommendation from the faculty.
- Maps
Maps, atlases, globes and charts are purchased selectively.
(Most of the College’s maps are housed in the
Adventure Education Field Equipment & Gear Room.)
- Pamphlets and Broadsides
Acquired on a selective basis in support of curriculum.
- Audio-Visual Materials
Sound recordings, video recordings, nonprint and multimedia
are acquired with priority given to curriculum support.
- Computer Software
Computer software is acquired selectively by the library
for the College and is available on the campus network.
Curricular needs, faculty requests, production, availability
of equipment, facilities and technical support are considered
in selection. It must be ensured that the advantages
of a digital resource are significant enough to justify
its selection in digital forms.
- Web Page
Development of our Prescott College Library web page
conforms to all standards described in our collection
development policy relating to quality, relevancy to
curriculum, and currency.
- General Considerations
The goal of the library collection at Prescott College should
be quality, not necessarily quantity. For the purposes of
collection development this means that the materials ordered
should be relevant and appropriate in quantity to each discipline
taught, to the level at which it is taught, and to the number
of faculty and students that use it. The library should
collect the highest possible percentage of materials likely
to be used by those working within the College’s current
and anticipated academic program.
- Currency
Emphasis should be placed on the collection of current
materials but not to the exclusion of acquiring materials
of historical interest pertinent to the curriculum,
filling in older materials in new areas of emphasis
in the curriculum, or obtaining materials that may have
been overlooked or not purchased because of personal
biases of staff or lack of funds in the past.
- Completeness
While it is desirable to have complete works of authors,
it is not advisable to seek completeness for its own
sake especially when many works are available in electronic
formats or available at other local libraries.
- Cooperative Development
All collection management decisions will be made in
the context of cooperation with the Yavapai Library
Network consortium. The goal is to build complementary
collections to expand the resources available to everyone
in our library community.
- Preservation
We must take all possible measures to preserve the materials
we need to have available for use, especially those
that are packed and taken on field courses.
- Censorship
The Library Bill of Rights statement of the American
Library Association is considered part of the College’s
Collection Development Policy. We will follow guidelines
in ALA’s Intellectual Freedom Manual when responding
to censorship accusations. (See Appendix)
- Collection Maintenance
Collection analysis consists of examining and describing
the existing collection so as to understand what now
exists and how it is used. The library assesses the
usefulness, relevance, and physical condition of its
collection on a continuing basis beginning with a yearly
inventory and evaluation process. Weeding (withdrawal
and disposal of out-of-date and inaccurate material)
is a difficult yet essential element of collection development.
Many criteria go into deciding whether or not to keep
particular books in the collection, but the bottom line
is that, per the mission statement of the College, we
want to provide the best materials possible for our
community, and to do so we must continually review,
evaluate, weed, and update. Some criteria to consider:
- Misleading and/or factually inaccurate information
- Worn out beyond mending or rebinding
- Superceded by a newer edition or better source
- Trivial (of no discernable merit to the collection)
- Irrelevant to the needs and interests of the community
- May be easily located elsewhere in the community
- Condition—will fall apart when handled
- Age—the book is still relevant to the curriculum
- Frequency of use—when was the last time
the book circulated?
- Intellectual Freedom—all sides of an issue
are represented.
- The item is unique to Prescott College
- There is a local connection to the author or the
book reflects local history or information
- Book has a special feature
- Book is a classic—important to own even
if it is in poor condition
- If dated, the material reflects the thoughts or
style of a particular era or worth looking at for
historical context
- Copyright
The library adheres to U.S. Copyright law and Fair Use
Guidelines. A resource library is maintained by the
Library Director as a guide for staff, faculty, and
students in adhering to copyright laws and ethics.
- Privacy and Confidentiality
Library staff specifically recognizes the confidentiality
of information sought or received, and materials consulted,
borrowed or acquired by a library user. These materials
may include database search records, circulation records,
interlibrary loan records and other personally identifiable
uses of library materials, facilities, programs or services,
such as reference interviews. The State of Arizona Revised
Statute 41-1354 (Privacy of user records; exceptions;
violation; classification) provides the library’s
legal framework for accessing confidential records.
- Subject areas in which the library collects
(See Appendix)
- Special Considerations
- Multiple copies
Demand, present or anticipated, will be considered in
ordering multiple copies. Demand for class use, topical
subject matter, classic nature of the title, an author
who is part of the community, material to be put on
reserve list, or materials frequently taken into the
field may be criteria for ordering multiple copies.
Multiple copies may be considered, some to be housed
in Prescott and some in Kino Bay, when relevant to the
courses taught at Kino and when requested by Kino faculty.
- Gifts
Both individual items and collections can be valuable
additions to a college library. Guidelines for collection
development will be applied to any donor’s gift
as well as need for duplicate copies, value of the material,
condition, etc. Gift materials will be added under the
same criteria that apply to purchased materials. We
will not add gift items simply because they are available
to us, or because we do not already hold them. We will
not accept gifts with conditions attached. The library
reserves the right to dispose of unneeded gifts in whatever
manner it sees fit. We cannot legally appraise gifts,
but will send a letter to acknowledge contents of the
gift collection and assist donors in locating prices
of donated books.
- Replacement
Materials which have been lost or damaged are replaced
on the advice of the librarians. The following should
be considered in the decision to replace a volume: continued
value of the material, demand, extent of coverage of
the subject in the existing collection, availability
of newer or better material in the field, cost and appropriateness
of replacement rather than rebinding, reserve shelf
use.
- Reserve Materials
Ordered upon request from the faculty and based on curricular
needs.
- Selection Tools
Librarians will use appropriate college-level reviewing
sources for selection of materials.
- Future Considerations
- Storage Issues
The library has been adding approximately 1700 volumes
to the collection each year, and the Archive collection
is growing. More space needs to be allocated to shelving
and storage.
- Collection Assessment
Needs to be done on an ongoing basis in collaboration
with faculty to ensure that library needs are met in
all areas of the curriculum. Results of collection assessment
will be used to justify library spending.
- Consortial Collection Development
We are building our collection in a consortial context.
We need to ensure that this is an ongoing process within
our network.
- Web Page Development
The library web page is one of many that the College
develops and maintains. This is a college-wide activity
that should be well coordinated.
The library’s Collection Development Policy should
be examined and revitalized on a yearly basis.
- Conclusion
Collection development is a rich and powerful aspect of
librarianship. It delineates a course of action and provides
the basis for library services. It presents continual challenges
to enhance learning in an academic environment. A collection
development process can give the library user a feeling
of being in a warehouse of useless and outdated information
or of vibrancy and excitement to learn new things. And everyone
gets to participate. When asked once about what will make
states and localities give public support to libraries,
Vartan Gregorian (former president of the New York Public
Library), responded: "Certainly one place to start
is to revitalize the concept of what a library is, what
a book is, what reading is….and then to determine
the place of technology in promoting the unity of knowledge."
(Library Journal, July 1999, p. 6). Careful attention to
what a library collects is an excellent way to revitalize
its image and purpose.
The library collects items related to the people and history
of Prescott College in its archives. The items are divided
into three categories: those pertaining to the college itself,
the faculty, and the students. Within these categories there
are further delineations which are related to the organizational
functions of the College. Items collected for the archives
include catalogs and course descriptions, meeting minutes,
campus planning documents, photographs, news clippings, and
College publications. Other items are collected at the discretion
of the librarians.
Archives Access Policy
Introduction
The Prescott College Archives exist to preserve materials
related to the history of the College and the College community
and to make these materials available for research and other
uses. Access is controlled in order to protect resources for
future use.
Access to archival materials must be by appointment. Appointments
may be made by email: circdesk@prescott.edu or by phone 928-778-2090
x 1300, or in person.
Access to archival materials is be supervised by a library
staff member.
Archival materials are for reference only and should not
leave the library, except under extraordinary circumstances.
Archival materials should be photocopied, if possible, rather
than taken from the Library.
If photocopies are not adequate for the intended use, for
example reproduction of photographs, arrangements can be made
to have the materials scanned in the Library.
If under extraordinary circumstances original archival materials
do need to be taken out of the Library they should be checked
out at the time they are needed and returned as soon as possible.
All materials should be returned to a library staff member.
Reference services involve interaction between the patron,
the librarian, and the library's resources in order to satisfy
information needs. The librarian's goal in the reference process
is to instruct the patron in the use of library resources,
including which tools to use for specific needs, how to search
different resources, and how to evaluate material, and also
to instill a familiarity with the language of research so
that the patron will be comfortable and proficient in conducting
research on his/her own, in any library, for any project.
Prescott College librarians work with everyone in the College
community, and with other Prescott community patrons as time
permits, and adhere to the mission, vision and values of the
Reference and User Services of the American Library Association
(See Appendix).
- Answering Questions
- In person
- By telephone
- Via e-mail
- Personal Instruction
Personal instruction is available for help in using any
of the library's print or electronic resources, including
using the Internet more efficiently. Appointments with the
Librarian(s) may be scheduled.
- Class Instruction
Class Instruction is available, and encouraged. Input from,
and attendance by, faculty is strongly encouraged. Presentations
include lectures, handouts, and hands-on use of library
resources tailored specifically for a particular class or
class project.
- In-Depth Research
Librarian(s) will consult and assist with any research project.
This involves active participation on the part of the patron
in order to evaluate materials.
- Referrals
Librarian(s) will refer patrons to other libraries
or sources of information when necessary. This includes
searching other library catalogs to broaden a book search,
and seeing whether a library located near an off-campus
student may have all the journals the student needs. Referrals
include instruction in the Interlibrary Loan services available.
- Publications
Instructional and informational handouts are provided to
increase awareness and maximize efficient use of the library's
resources.
- World Wide Web
Librarian(s) create, update, and maintain a Home Page with
links to a variety of information appropriate for the Prescott
College community. The Librarian(s) welcome input from the
community on content.
- The Reference Collection
Non-circulating materials such as encyclopedias, dictionaries,
and bibliographies designed for subject overviews or gateways
to more specific information.
The purpose of the circulation policy is to make the resources
of Prescott College Library readily available to all library
users.
- Library Users
Prescott College Library primarily supports the needs of
our students, faculty and staff. As part of the Yavapai
Library Network we also welcome Yavapai County community
members to use the library’s resources.
- Loan Periods
General Circulating Collection
RDP students, Community borrowers – 3 weeks
ADP students - 4 weeks
MAP students - 5 weeks
Ph.D. students - 6 weeks
Faculty & Staff – 4 weeks
Video Collection
All borrowers – 3 days
Does not circulate to community borrowers
Audio Collection
Same as general circulating collection
Reserve Collection
5 hours or overnight (see Reserve Policy)
Limited to Prescott College students
Periodical Collection
Does not circulate
Reference Collection
Does not circulate
Archives, Special Collections
Do not circulate
- Loan Terms
Borrowers should know the due date of library materials
checked out to them and return or renew the materials in
a timely manner. A borrower may check the due date on items
in person at the circulation desk, by phone, e-mail, or
by using our online catalog.
Borrowers are responsible for materials checked out to them.
The library staff recommends that borrowers do not lend
items checked out to them to a third party. If materials
become overdue, damaged or lost during use by a third party,
the borrower is still responsible.
Students should return all library materials checked out
to them prior to graduation or withdrawing from the College.
- Checkouts and Renewals
Borrowers need to present their library card or other ID,
upon request, when checking out library materials. Materials
may not be checked out by phone. However, library staff
may hold a requested book at the circulation desk for a
limited period of time.
A general circulating item may be renewed up to two times
unless a hold (another borrower requesting the item) has
been placed on the item.
Library materials may be renewed in person, by phone, e-mail,
or by using our online catalog.
Currently, an unlimited number of items may be checked out.
- Holds (Placing a hold)
Prescott College Library is a member of the Yavapai Library
Network. This consortium is made up of most libraries in
Yavapai County. Yavapai County borrowers may check out materials
from other libraries in the consortium using the online
catalog. A Prescott College borrower who wishes to check
out an item owned by another library in the consortium may
place a hold on the item. The item will then be sent to
Prescott College Library via courier and may be picked up
at the library circulation desk. A notice will be sent by
mail or e-mail when the item is available for checkout.
Borrowers may also place a hold on items that are currently
checked out to someone else. When the item is returned it
is reserved for the borrower and a notice of availability
will be sent.
Prescott College Library is unable to mail items from other
libraries to our students who live outside the county. However,
these students may place a hold and/or request by mail,
phone, or e-mail any of the items owned by Prescott College
Library.
- Overdues, Fines and Billings
- Overdues
Library materials are due on the assigned due date or
time. It is the borrower’s responsibility to make
sure borrowed material is returned on time. Borrowers
should receive "first" and "final"
notices for general circulating items. "First,"
"second" and "final" notices will
be sent for overdue videos. Overdue notices will be
sent by mail or e-mail; however, the notices are a courtesy,
and the library does not assume responsibility for non-receipt
of overdue notices.
- Fines
- General circulating collection – Prescott
College Library extends a five-day grace period
on general circulating items. There is no grace
period for any other type of loan. Fines are assessed
at a rate of $ .25 per day per item, up to $10.00
per item.
- Fines are assessed only on days the library is
open.
- Interlibrary loan materials – Rate is $1.00
per day, per item, no grace period, no exceptions.
- Reserve materials – Rate is $ .25 per hour,
per item, no grace period.
- Fines on material checked out from other libraries
in the consortium are based upon the rate and grace
period established by the owning library. Borrowers
are responsible for knowing these rates.
- Borrowers who have accumulated fines of $50.00
or more may have their borrowing privileges suspended.
- Billings Notices
Billing notices will be sent to borrowers by mail or
e-mail advising them that fines have accrued on their
library account. Payment is expected at the library
in a timely manner. However, partial payments may be
made if prior arrangements are made with library staff.
Fines not paid in a timely manner will be sent to the
Prescott College Business Office for collection (extra
charges may be added by the Business Office). Payment
must then be made at the Business Office.
Faculty and staff are not charged overdue fines on general
circulating items or reserve items, but will be charged
for overdue interlibrary loan materials. They will also
be a charge for lost and damaged items.
- Lost/Damaged and Claims Returned
- Lost/Damaged Materials
Borrowers are responsible for items borrowed on their
library card and are liable for replacement/repair costs,
including processing fees.
When an item is reported as lost or damaged the library
staff will assess repair and/or replacement costs. This
cost will vary per book. An additional $10.00 processing
fee will be added.
When a borrower fails to return an overdue item within
6 weeks from the due date, it is considered lost and
the replacement cost plus a $10.00 processing fee will
be charged to the borrower’s account. The account
will be sent to the Business Office for collection (extra
charges may be added by the Business Office). Payment
must then be made at the Business Office. A partial
refund of the cost of the material may be made when
lost material is returned, provided a replacement copy
has not yet been ordered. Processing fees will not be
waived.
- Claims Returned
If a borrower reports that she/he has already returned
an item after receiving the first overdue notice several
steps will be taken:
- The library staff will search the shelves for
the item.
- The borrower will be asked to carefully check
that the item is not in her/his possession.
- If the item is not found the library staff may
list the book as "claims returned" and
the borrower will not be charged for the book.
- The "claims returned" option may only
be used once by a borrower.
- Mailing Items
Books owned by Prescott College Library and requested
by Prescott College students who live outside the county
will be mailed to them at no charge. The borrower is
responsible for returning the books prior to their due
date and is responsible for return postage. Videos,
which circulate for a 2-day period, will not be mailed.
- Confidentiality
Circulation records and other records identifying the
names of library users are confidential. Such records
will not be made available to any individual or agency
of local, state or federal government except pursuant
to local, state or federal law relating to civil, criminal
or administrative discovery procedures or legislative
power.
An exception to the above paragraph may occur when a
Prescott College student or employee has agreed to allow
his or her name to be released to another Prescott College
student or employee under special circumstances.
A Reserve collection is a set of materials left at the library
circulation desk for use by a class of students. The primary
purpose of Reserves is to make high demand, limited copies
of required course material available in an equitable manner.
Reserve materials may include books (library and/or faculty
copies), journal articles and other required readings, audio/visual
materials, and course notes or syllabi.
- General Criteria for Reserve Collection
- All materials submitted for reserve should meet copyright
regulations. Articles submitted must have full bibliographic
citations before being added to the Reserve Collection.
- All reserve materials will be kept behind the Circulation
Desk and students will request the materials from the
library staff.
- Faculty should bring reserve materials to the library
at least one day prior to use to allow for processing
of the materials.
- Library/faculty copies of materials may be placed
on reserve. Materials owned by another library may not
be placed on reserve.
- Although the library staff will make every effort
to protect personal faculty copies, the library assumes
no responsibility for lost or damaged materials. Faculty
is responsible for replacing damaged or missing pages
from article folders.
- Reserve Loan Periods
- Library Use Only
Materials are checked out for 5-hour periods and may
not be removed from the library.
- Overnight Use
During the day materials are checked out for 5-hour
periods and may be removed from the library. These materials
are available for overnight checkout within 5 hours
of closing and must be returned within one hour after
opening the next business day.
- Reserve Overdue Fines
Fines on reserve materials accrue at a rate of $.25
per hour, no grace period.
The purpose of Interlibrary Loan (ILL) is to support students,
faculty, and staff academic pursuits through the exchange
of material from one library to another when the item is not
available within the requesting library’s borrowing
system. Through ILL, patrons have access to materials found
in thousands of libraries, of all types and sizes, from all
over the world.
- Borrowing Policy
- Eligibility
All ILL services are available to Prescott College faculty,
staff, students and alumni residing within Yavapai County.
MAP and ADP students living outside Yavapai County may
utilize Prescott College ILL for copied materials (i.e.
journal articles, ERIC Documents), however, must access
their local library’s interlibrary loan service
to obtain books, audio/visual and other materials which
must be returned to the lending library.
- Materials Available Through ILL
- Books (above restrictions apply)
- Journal articles
- ERIC documents
- Audio/visual materials (availability varies)
- Government Documents
- Doctoral dissertations and masters theses (availability
varies)
- Maps
- Materials Not Available Through ILL
- Books published within the current year
- Entire volumes or issues of periodicals
- Reference materials
- Rare books or original manuscripts
- Newspapers or other bulky materials in their original
format
- Computer software
- Copyright Compliance
Prescott College adheres to the Copyright Law (Title
17, U.S. Code) and the accompanying guidelines when
requesting photocopied material. A record is maintained
of all requests from periodicals published within the
last five years. Requesting patrons are required to
read the following copyright statement:
The copyright law of the United States
(Title 17, United States Code) governs the making
of photocopies or other reproduction of copyrighted
material. Under certain conditions specified in the
law, libraries and archives are authorized to furnish
a photocopy or other reproduction. One of these specified
conditions is that the photocopy or reproduction is
not to be "used for any purpose other than private
study, scholarship or research." If a user makes
a request for, or later uses, a photocopy or reproduction
for purposes in excess of "fair use", that
user may be liable for copyright infringement. This
institution reserves the right to refuse to accept
a copying order if, in its judgment, fulfillment of
the order would involve violation of copyright law.
Requests that fall outside the copyright compliance
limits will be ordered through normal channels with
copyright costs paid to the Copyright Compliance Center
or through a document delivery system that charges appropriate
copyright fees.
- ILL Request Procedure
ILL requests can be made in person, at the library,
via mail or e-mail. ILL request forms are available
at the library. All requests must contain legible, complete
and accurate information and citations or will be returned
to the requester for clarification. Requests will be
processed within 24 normal business hours. Requested
items could take up to three weeks to arrive.
- Limits on Requests
At this time there are no limits on the number of requests
a patron can make. The patron should request only the
number of returnable items (books) that can be read
in a 2-3 week period. Interlibrary loan requests are
quite costly and patrons are strongly encouraged to
order only what they will really benefit from. If a
patron repeatedly makes requests for items and does
not pick them up, his/her interlibrary loan privileges
may be suspended.
- Charges/Financial Responsibility
Every effort will be made to obtain the material at
no cost; however, certain items may only be available
from libraries that charge for lending their materials.
Any charges assessed by the lending library will be
passed on to the patron. The patron will be notified
in advance of these charges and given the option to
cancel the request.
If an article is needed immediately, it may be possible
for the patron to order it himself through an online
document delivery service. The cost of this service
is the responsibility of the patron.
Borrowed materials are the responsibility of the patron,
not the Prescott College Library. If the item is lost
or damaged it is up to the patron to make restitution.
The patron will be notified of all charges assessed
by the lending library and a personal check should be
made out to that library in the amount specified. If
the patron does not respond to these charges, they will
be added to the patron’s account with an additional
$10.00 processing fee for the college’s cost of
producing a check for the lending library. If the full
amount is not paid by the end of the month following
receipt of a final notice, it will be turned over to
the Business Office for collection.
- Picking Up/Returning Materials
Books, ERIC documents, audio/visual materials and any
other item which must be returned to the lending library
can be picked up at the Interlibrary Loan office. These
items will have a band attached to the front cover that
includes information such as the due date. This band
is not to be removed. Articles will be mailed to patron,
placed in student or faculty college mailboxes, or can
be picked up at the library.
Items being returned may be left at the Interlibrary
Loan office or at the circulation desk. If, for some
reason, the band has been removed from the book, library
staff should be informed that the item being returned
is an interlibrary loan so that it may be properly checked
in. Any overdue fees incurred because the band was removed
are the responsibility of the borrower.
- Loan Period/Renewals
The loan period is set by the lending library. The average
loan period is about 3 weeks. A delay in mail delivery
may shorten this period considerably. One renewal request
may be made for each item providing the lending library
does not indicate otherwise and should be made 3 to
5 days before the due date. Renewal requests will not
be considered less than 3 days before the due date.
Notifications of the new due date will be made by phone,
e-mail or PC mailbox if the request for renewal is granted.
If the lending library denies the request, the item
must be returned by the first due date.
The lending library can recall the item at any time.
Notification will be made by phone, e-mail or PC mailbox
if this occurs and the item will be due two days from
the date of that contact.
- Special Loan Conditions
The lending library may stipulate special lending conditions
– to which Prescott College will strictly adhere.
Special conditions may include in library use only,
no renewals, no photocopying of item, etc.
- Overdue Fines
It is extremely important that all materials are returned
to the lending library by their due date. Every measure
will be taken by the Interlibrary Loan Librarian to
ensure that these materials are returned in a timely
manner, in order to maintain our status as a reputable
borrower. A $1.00 per day overdue fine will be charged
to any patron who has an ILL book overdue. There are
NO exceptions. If the item is not returned in 10 days,
the book will be considered lost. The patron’s
account will be charged for the cost of the book, a
$10 processing fee plus the overdue fines. Repeat offenders
may be subject to loss of interlibrary loan privileges.
Any overdue fines charged by the lending library are
also the responsibility of the patron. The patron will
be notified of these charges and a personal check should
be made out in the specified amount to the lending library.
If the patron does not make payment to the lending library,
the college will have to issue a check for the overdue
fines. The amount owed will be added to the patron’s
account along with a $10.00 processing fee. If the full
amount is not paid by the end of the quarter following
receipt of a final notice it will be turned over to
the Business Office for collection.
- Lending Policy
- Eligibility
Prescott College believes in the principle of free exchange
of materials and lends to any library requesting materials
from its collection.
- Charges
Prescott College does not charge borrowing libraries
within the United States, Canada or Mexico for photocopies
or materials loaned. Materials requested by countries
outside of these areas will be charged for shipping
and insurance only.
- Materials Available for Loan
- Books
- Photocopies of Journal and Newspaper Articles
- ERIC Documents
- Master’s Theses
- Materials Not Available for Loan
- Entire volumes or issues of periodicals
- Reference collection materials
- Newspapers
- Audio/visual materials
- Computer software
- Processing Time
All requests will be processed and shipped
to the borrowing library within 3 business days upon
receipt of the request.
- Loan Period/Renewals
Borrowing libraries have a loan period of 5 weeks from
the date the request is filled. The due date in DYNIX
reflects an extra week (6 total) to allow for mail delivery.
- Overdue Fines/Notices
Borrowing libraries are not assessed overdue fines.
An overdue notice is sent if the item is 15 days overdue.
If the book is not received within 2 weeks of the first
notice, the borrowing library is contacted and every
attempt is made to have the item returned. If necessary,
at this point the book is considered lost and an invoice
will be sent to the borrowing library for the cost of
the book plus a $10 processing fee. Libraries that repeatedly
return books late, or not at all, are subject to losing
their borrowing privileges through Prescott College
Library.
Various Special Collections are housed within the Library;
some of these, although catalogued and available for loan,
are developed and maintained by student organizations and
interest groups. These include:
- Amnesty International Human Rights Section
- Prescott Creek Watch Network
Also collected, but not catalogued or available for loan,
are student Senior Projects and Course Readers. The Library
assumes no responsibility for maintaining this collection.
Items to be considered for inclusion in the regular collection
may be brought to the attention of the Library Director.
This page is created and maintained by Linda
Butterworth. Send comments or suggestions to library@prescott.edu. |
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