Veterans Education Benefits

Getting the Most out of VA Education Benefits at Prescott College

 
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Prescott College would like to thank our Veterans and Active Service Members for their service to our country. We hope that you enjoy your time at Prescott College and wish you best success in your educational goals. As part of this, we at Prescott College are putting together a team to become certified as an Arizona Veterans Supportive Campus.

Approved in late Spring 2011, Senate Bill 1373, section 41-609, established the certification criteria by which the Arizona Department of Veterans’ Services (ADVS) can designate an institution as an Arizona Veterans Supportive Campus.

The Department of Veterans Affairs (VA) is launching an innovative new GI Bill® Comparison Tool designed to make it easier for Veterans to calculate their Post-9/11 GI Bill benefits and learn more about colleges, universities and other education and training programs across the country. The GI Bill®Comparison Tool is designed to enable student Veterans and their families to compare education options and make informed choices that will help them reach their educational goals and find a good job.  Please click here to access the tool directly.

Students who are eligible for veterans education benefits may use their benefits at Prescott College.  The majority of our programs are approved for veterans education benefits.

Active duty veterans who qualify for benefits under the Post 9/11 GI Bill may transfer their benefits to their dependent spouse and children.

 While using a GI Bill, course fees are not automatically billed to the VA for payment.  The VA will only cover fees that are directly associated with tuition and attendance at the College.  For instance: the technology fee, sustainability fee and activity fee.  Once we confirm which courses fit into your degree requirements, we must review an itemization of the fees and remove anything related to camping park entrance fees, college vehicle use, transportation, housing and other miscellaneous items listed.

While you are enjoying the flexibility and creativity Prescott College (PC) offers, please keep in mind that you or a loved one have earned some amazing education benefits that require following rigid rules.  Here are some reminders that will help you bridge that gap and get the most out of your Veterans Administration (VA) benefits at Prescott College.

TOPICS

VA Vocational Rehabilitation

Know How Much Benefit You Have Remaining

All VEB Recipients Must Be Degree Seeking, Submit All Transcripts and Avoid Retaking Classes

Finalize Your Schedule and Complete Contracts as Soon as Possible

Updated Degree Plans Are Required at All Times

Think Twice Before Ceasing to Attend a Class or Officially Withdrawing From a Class

Inquire About Expensive Course Fees

If You Do Not Wish to Use VEB

For More Information

 VA Vocational Rehabilitation

VA Vocational Rehabilitation works differently from most other VA educational benefits, so call your Voc Rehab Case Manager, the PC Veterans Certifying Official, or go to the Voc Rehab website for more information about how your benefits work.  Keep in mind that you must have the following in place before PC can certify you:

If you delay completing your schedule and/or degree plan, your subsistence payments and payment for tuition and fees may be delayed.

 Know How Much Benefit You Have Remaining

If you have not checked recently about how much benefit you have left, please check your eBenefits account.  If you are not registered on eBenefits it is worth taking a few minutes to do it. Anyone receiving Veterans Education Benefits are able to access this information plus VA Payment History. 

When you have less than a year of benefits remaining, please email the eBenefits screen shot to the PC Veterans Certifying Official.

 All Student Veterans Must Be Degree-Seeking, Submit All Transcripts and Avoid Retaking Courses Unless an NC Grade (or F) was Received

The VA requires all students to be efficiently working toward a degree.  During the application process, you must supply all military and prior college transcripts to Prescott College, regardless of how prior courses were paid for.  The PC Registrar is required to evaluate submitted transcripts and accept for transfer as many credits as school policy allows.

Do not register for courses you have already taken, unless you received No Credit (NC) or F the first time.  The VA will pay for you to take a course with an NC once.  They will not pay a third time, if you were unsuccessful twice.  They will not pay to retake courses, even if you agree to be a TA the second time. VA auditors have access to and often review all veterans’ files.  If they see that you have retaken a course inappropriately, you will owe a debt back to the VA.  If the VA Certifying Official catches it, she must report it to the VA, assuming it will be found in the next audit anyway.

Finalize Your Schedule and Complete Contracts As Soon As Possible

The school cannot certify/report enrollment or bill the VA for the term if you have placeholders in your schedule or outstanding contracts for internships, practicums, independent/mentored study courses, etc.  Please complete these as soon as possible so Basic Housing Allowance (BAH) or subsistence payments will begin on time and your tuition and fees will be paid on time

Reminder:  Students with individualized degree plans need to update their degree plan every time they add a new course.  Having an out-of-date degree plan may also delay BAH and tuition/fee payments.  See Updated Degree Plans Are Required at All Times section below.

 Updated Degree Plans Are Required at All Times

The school cannot report your enrollment or bill the VA for a term if any of the classes on your schedule do not match your degree plan.  Delaying these updates may delay your Basic Allowance for Housing (BAH) or subsistence payments and/or payment for tuition and fees.

Teacher Preparation

The PC Veterans Certifying Official may be able to get an appropriate degree plan for you from the Registrar, but may also need to contact you.

Resident Freshman and Sophomores (except Teacher Prep)

  • Keep in mind that if you take classes outside of your competence (major) or breadth (minor), you will have to create an individualized degree plan and have it approved before PC can certify your courses.  You can meet with Heather Knowles to create an expedited version of this.
  • Once you have created an individualized degree plan, you must maintain it by updating it every time you add or drop a course.
  • Any time you change your competence or Breadth, you must let the PC Veterans Certifying Official know about it, so she can compare courses you are registered for to the appropriate advising document for your competence. 
  • Contact Heather Knowles, Advisor, for help with your degree plan at hknowles@prescott.edu.

Resident Juniors and Seniors (except Teacher Prep)

  • You must have an individualized degree plan
  • You must update your degree plan every time you register, add or drop a class
  • You must obtain your advisor’s approval every time you update your degree plan
  • Courses on each term’s schedule must always match a course name on your approved degree plan exactly
  • Contact Heather Knowles, Advisor, for help with your degree plan at hknowles@prescott.edu.

Limited Residency Undergraduates

  • You are required to build and complete an individualized degree plan during your first semester
  • You must update your degree plan every time you register, add or drop a class. 
  •  Courses on each term’s schedule must always match a course name on your degree plan
  • Contact your core faculty for help with your degree plan and to approve the final version—Gary Stogsdill at gstogsdill@prescott.edu or Dr. Terril Shorb at terril.shorb@prescott.edu
  • Masters in Counseling Students
  • The PC Veterans Certifying Official may be able to get an appropriate degree plan for you from the Registrar, but may also need to contact you.
  • Masters Students--Resident and Limited Residency (except Counseling)
  • Effective Fall 2013, students write and complete an individualized degree plan during orientation.
  • The PC Veterans Certifying Official may be able to get an appropriate degree plan for you from the Registrar, but may also need to contact you.
  • PhD Students
  • The PC Veterans Certifying Official may be able to get an appropriate degree plan for you from the Registrar, but may also need to contact you.
  •  Think Twice Before Ceasing to Attend a Course or Officially Withdrawing
  • If you officially withdraw from a class, PC will have to report to the VA the Last Date of Attendance (LDA) and there is a good chance the VA will require you to repay the tuition for the portion of the course you did not finish.  The VA will only pay for “seat time” or the time you attended on a regular basis. 
  • Additionally, PC will have to report the LDA to the VA for any No Credit (NC) grades.   If you attended the entire term, but simply did not earn credit for the class, you should not owe money back to the VA.  If you stopped attending all together, you will likely owe the VA the portion of the tuition for the time you did not attend.
  •  Inquire About Expensive Course Fees
  • Course fees often contain sub-fees the VA will not pay for, therefore more expensive fees may contain hundreds of dollars worth of sub-fees that you will have to pay.  The VA requires the college to dissect the course fee and remove portions for housing (camping), transportation, etc.  Feel free to contact the Veterans Certifying Official regarding specific course fees.
  •  If You Do Not Wish to Use VEB
  • If you have used VEB before at Prescott College, but do not want to be certified for a particular term, please let the Veterans Certifying Official know.  An example of a time you may wish to not be certified is if you are taking few credits and want to save months of benefit.
  •  For More Information
  • Prescott College Veterans Certifying Official
  • MaryAnn Deminsky
  • 928-350-1108
  • maryann.deminsky@prescott.edu
  • She also answers veterans@prescott.edu
  • Student VA Hotline
  • 888-442-4551
  •  eBenefits
  • www.ebenefits.va.gov
  • GI Bill Website
  • http://explore.va.gov/education-training
  • VA Vocational Rehabilitation
  • http://explore.va.gov/employment-services/vocational-rehabilitation
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