Jobs at Prescott College

Director of Facilities


Job ID#: 18-0511
Department: Facilities
Job Type: Staff - Full-time
Date Posted: Sat, 12 May 2018
Position Fill Date: Open until filled
Reports to: Chief Financial Officer/CFO

Job Summary   (Return to top)

The Director of Facilities will oversee the operation of Residential Operations buildings. The Director of Facilities will be responsible for coordinating the management of programs, policies and procedures related to the operations and maintenance of Electrical, Carpentry, Plumbing, Custodial Services, Building Maintenance, Landscaping and Grounds. The position is focused on cost-effective, efficient, and responsible strategies that respond to campus needs that are consistent with College policies and procedures. 

Additionally, the Director will be responsible for managing relationships with Prescott Police, Prescott Fire Department and other state and local authorities. The selected candidate will have outstanding written, verbal and interpersonal communications skills. Excellent customer service skills and experience interacting with individuals at various levels. In addition, the Director of Facilities is required to respond to after hour and emergency calls and provide coordination as needed. The selected candidate will have excellent verbal and written communication skills.  The selected candidate will assist staff with the completion of service request when necessary.


Essential Responsibilities   (Return to top)

Responsibilities and Duties:

  • The Director of Facilities is responsible for the daily operations, maintenance and repair of the College campus
  • The Director will manage maintenance and custodial personnel, contract labor and temporary personnel in the general maintenance, repair, renovation, modification, custodial and landscaping services to the campus
  • The successful candidate will contemporaneously function within campus security and be responsible for Clery Act reporting
  • Duties extend to the participation, as an integral member of the campus risk management team
  • Work with Institutional, public and/or private authorities to secure the campus when necessary
  • Responsible for the emergency response and coordination in critical incidents, during normal business hours as well as pre and post after hours call
  • Lead in the development and implementation of departmental  policies and procedures
  • Make recommendations on new or existing policies and procedures
  • Evaluate and develop preventative maintenance programs for campus buildings
  • Manage the scheduling of work assignments in all areas of Facilities
  • Responsible for detecting, securing and insuring facilities employees have proper equipment and supplies to complete assigned tasks and/or project
  • Ensure proper procedures are followed per industry and institutional standards
  • Manages all facilities employee's planned time off requests to ensure adequate support for the day-to-day activities and special events of the institution
  • Analyze and evaluate the department’s work force needs and capabilities. Implement modifications as needed in an efficient, productive and comprehensive process
  • Complete the initial screening and interview candidates for department positions
  • Present, well thought out recommendations on the hiring of new facilities employees and be able to defend recommendations
  • Work closely with the Chief Financial Officer/CFO, to develop, build and manage operating and capital budgetsEnsure all required annual safety training is determined, provided, successfully completed and documented
  • Responsible for the positions related policies of the College, including that safety regulations are effectively communicated and observed by all staff
  • Remain up-to-date on all appropriate safety, codes, and applicable health care regulations (OSHA, Life Safety, etc.)
  • Perform building inspections, create work orders as necessary to correct any deficiencies, followed-up to ensure compliance and completions
  • Input, track, and monitor work orders for assigned buildings. This responsibility includes, but is not limited to, enter, track, and close out work orders. Assist staff with completion of service request (Hands On) when necessary
  • Responsible for all work completed by the department and that the work is correct when completed and in a timely fashion
  • Schedule annual Fire Alarm testing and all other department related facilities testing as required by College policy, state, federal, local and/or departmental regulation(s)
  • Serve as the institutions property management liaison for leased College properties.
  • Provide oversight and administration for the College’s transportation program, warehouse and all other related areas

Supervision   (Return to top)


Education and Experience   (Return to top)

Education and Experience:

  • Bachelor’s Degree
  • Three years of direct full time professional experience in facilities management or related field. Currently possess, maintain and update as required, an appropriate valid Arizona (AZ) Driver's License
  • Requires a motor vehicle record which is free from major violations or a pattern of repeat violations
  • Licensed as a general contractor in the state of Arizona, or willing to obtain within a reasonable time
  • Must be a “Hands On” leader as well as being able to manage and effectively communicate with a vibrant and diverse team
  • Experienced in the administration of the daily operations, maintenance and repair a College campus or similar institution
  • Able to illustrate a history, working knowledge and application of campus or similar institution, security and safety
  • Experience and a working knowledge of the Clery Act
  • Familiar with the principles and application Education and Experience:of “Risk Management”
  • Previous record of retaining new employees, while serving in a supervisorial capacity
  • Must possess excellent management skills and articulate a comprehensive management philosophy or style

Minimum Requirements   (Return to top)

  • Preferred Qualifications:

    • Master Degree or Bachelor's degree in Facilities Management or related field
    • Additional years (3+) of experience of directly related full time professional experience in facilities management or related field
    • Certified and/or licensed in: building trades, building safety systems, building operations, and/or facilities management
    • Prior experience at an institution of higher learning or similar facility
    • Working knowledge of appropriate Health Care Regulations/Codes, OSHA, Life Safety Codes etc.

Prescott College is committed to Equal Opportunity Employment and supports excellence through diversity.   We encourage qualified applicants from historically underrepresented groups along with Veterans and AmeriCorps, Peace Corps and other national service alumni to participate in our recruitment efforts.